Part #1 of a must have 3 part guide to preparing, composing and delivering a modern film score written by Spitfire’s very own James Bellamy, Paul Thomson and Christian Henson.

Part One: Getting Started

Initial Briefings

The first thing most directors and producers will say to you is “excuse me I find it really difficult to talk about music”. You should retort “well they say talking about music is like dancing about architecture”. Establishing a lingua franca is crucial to a successful collaboration. There is an inbred distrust in what we do (“you have to keep those guys close, they change shit up” - Terry Gilliam) so it is the primary job of a head of department (HOD) whether that be a music editor, supervisor, or composer, to make sure the director feels that you are merely an extension of her or his vision. You are a conduit for creating music from their description, and briefing, and for the producer, responsible for delivering on time and to the correct technical specifications and high quality bar expected of a professional music department.

It is very difficult to listen when you are speaking, so it is recommended you try and curtail this activity at a creative briefing in favour of listening. Get the information you need from your director and producer so that your initial submissions are not massively wide of the mark. If you speak avoid trying to second guess the director or producer, you should try and restrict your input to asking questions, and if they don’t understand them, help them understand by providing contextual examples.

  • What do you see as the purpose of the score?
  • Did you have an idea of what kind of instruments you’d like?
  • Are there any instruments or sound you really like, and any you really hate?
  • What kind of scale or size are you looking for?
  • Do you have any scores that come to mind when thinking about what you’d like?
  • What have you temped it with, and do you like the temp?
  • Do you like melody, or are you after something more atmospheric?
  • How much music do you think you’ll need, less than the temp, more than the temp? (in reality it will rarely end up as less)
  • How do you see the music working with diagetic material and sound? (aka source and licensed tracks)
  • Is there anything frustrating about creating a score that you have experienced in the past? And anything you really liked and thought was really cool? (nice biscuits are always worth forking out for).
  • How would you like to work together on this?
  • What is your favoured way of exchanging and viewing files?

If you do offer up some thoughts here are phrases you should AVOID like the plague (unless they’ve been explicitly mentioned):

  • Avant Garde
  • Art House
  • Experimental
  • Traditional
  • Old Fashioned
  • Baroque
  • Jazz
  • Synthesizer
  • Drum Kit
  • Banjo
  • Cinematic (everyone has an entirely different understanding of what this actually means)

Your director may love some of these suggestions but the producer will get the fear and think you and the director are going to become bezzie pals and go off the rails and create a critically acclaimed flop.

Do say:

  • Original
  • Organic
  • Uplifting
  • Massively high production values
  • Live musicians
  • We’ll reduce them to tears
  • Classic
  • Will sound good whether played on a piano or by an orchestra
  • We’re going to have so much fun doing this, I’m stoked excited and my wife / husband knows all about it and knows s/he’s not going to see much of me for a while.

…and with caution:

  • Hummable (careful with this one the producer will love it, the director may not)
  • Edgy
  • Epic (again, and often the producer and director will feel differently about this)
  • Phatt (only use this word if both producer and director are over 45 years of age)
  • Just let me get on with it, I know what I’m doing and it’s going to be brilliant.

Moodboard

Not everyone does this, but it’s an excellent way of trying to establish a lingua franca, and a good opportunity to hit massively wide of the mark without having actually written anything and the crushing sense of disappointment and fear this can create for all parties with your first creative exposition.

A moodboard should be a bunch of good film cuts, both from other composers and possibly some older work of yours that you offer up as an initial discussion point and as possible temp fodder for the cutting room (this is an excellent way of getting the editor and his assistant onboard, offering up help from the outset - she or he won’t use any of the material you provide, but it’s the thought that counts).

Remember though, do unto others as you would have done to you. So don’t offer up mood boards that will paint you into a corner. Namely:

  • Massively famous pieces of music - They carry their own historical resonance with the listener, if you submit Elgar’s Nimrod and suggest you’re gonna “do something like that but better” you will fail.
  • Massively esoteric works - you may like Cliff Martinez’ Solaris, but if you put this on, and they like it, you’ll have to copy it and everyone will know what it was temped with.
  • Music that has a complexity beyond your resources - Whacking John William’s Jazz score for Catch Me If You Can on your board when you have no experience of writing Jazz and a two week turn around will ensure you write a terrible score.
  • Music that has cost vastly more than your resources - Avoid whacking masses of Nolan-Zimmer colabs… They cost a lot.
  • Music with lyrics - as composers we can totally edit out a sung top line, non-composers only hear the top line and lyrics.

Template Creation

It is a commonly agreed principle that our job shifts from being conceptualists and composers very quickly to sausage making factories… And this doesn’t just stop at us churning out cues, revising from notes and re-conforming to new cuts, it runs through recording and mixing. To give your team a fighting chance of being able to deliver your masterpiece on time, it is advised that you create a template so that you’re not delivering 50 odd totally differently organised multitracks for 50 odd cues. But that your pizzicato track always lives on track x and is the same pizzicato sound. This means your mix engineer will only need to treat it the once, even if it appears on 50 cues.

Many composers have a massive master template so they can move from one job quickly and between jobs when they’re stacked up. Often these won’t change from year to year and can often be the result of weeks of work bussing and stemming and doing all sorts of complicated things.

Recent jobs we’ve done here would suggest that it is worth taking a day out before starting any project to design a bespoke template for each gig. Limiting the size of your template so it doesn’t play host to any possible job you may be asked to do will help curate a sound specific for the needs of your new project. Sure there will be your favourite string writing patch you always use, but by trying new libraries and sounds you may feed valuable inspiration. By limiting your resources you will become more resourceful compositionally, and less likely for your next score to sound like your last.

Here’s some tips from us:

  • Try and organise your sounds in commonly accepted ‘stanza’ order. So piccolos at the top, basses at the bottom. This will help your orchestrator navigate through your cues. Often the non-orchestral material is left at the bottom along with audio tracks for your pre-records.
  • Give each track a unique identifier just a three digit number will do followed by the name of the track. Sometimes it’s handy to organise sounds by choir so Piccolo longs are 101, piccolo short 102, C flute longs 103 etc etc, through to strings 301 is strings long, 302 strings short, 303 pizzicatos etc etc with Brass in the 200s.
  • Any effects that you wish to strip off for your engineer (usually reverbs and none musical delays) organise via effects busses.
  • Pre-stem your instruments so you can easily bake off record stems and multitracks. Many composers organise strings into four stems: Longs, Shorts, Pizz & Col Legnos, FX, Trems and Harmonics.
  • Make sure all your audio is routed to a common audio folder, so when you archive your film you’ve grabbed all your wonderful pre-records and mangled loveliness. Franchises are what we all aim to nail, so you may be recalling cues for this project in 18 months time for the first sequel.

Theme Suite

Again not everyone does this, and indeed it may just be an internal exercise for the composer. But where possession is 9 tenths of the law, execution is 9 tenths of composition. 1 tenth is actual composition. By setting time aside to create a suite of themes, collections of instruments, sounds, lights, darks, highs and lows, you offer yourself the opportunity to make your first massive mistakes before you start cutting cues to the film and filing official submissions.

BUT, do this well and you’ll also start to create a common language with the director even if that is “I love the squigglybobs, how about we put some of those here”. It is strongly recommended that you apply this suite to some cut up picture of the best bits… or indeed the suite is a collection of broadly composed cues where you’re not really looking at the cut or listening to the dialogue. Directors listening to music blind may find this incredibly abstract, but if you’re too married to the picture they will stress out. At this point of involvement the cut is usually in the hands of the editor, and the director may hate it. So make sure you’re playing fast and loose with the images.

Spotting Session

Your last leisurely day sitting waxing lyrical about all the things you’re going to do and how wonderful the score is going to be before the starting pistol is held aloft!

Like your initial briefing this is your opportunity to LISTEN. This is the longest the director is going to talk to you about his / her film and the score. Get someone to take notes for you so you don’t disengage or worse still edit out important facts so you stay on top of the comments. If you have a music editor they should be happy to do this. If not, an assistant. Failing that, anyone!

Different directors approach this differently. Some like to watch (and admire) their work then roll back and discuss a scene or part. Some are happy to talk over the top, or indeed stop the film dead to drill down into details.

The purpose of the spotting session is to takes notes so you can create a cue sheet. The word “cue” refers to a musical “start.” They can operate as part of the scene, or straddle several. So you need to number the cue, get the in and out points for each cue. For this you will need the editor to throw up some BITC (burnt in timecode) that will give you the rough hours:minutes:seconds:frames, create a very brief description of the cue (which is likely to become its title), describe the “in” action and the “out” action and then take notes on what the director wants the music to do. Spotting sessions move fast, (and accelerate as the end of the day approaches), so it is likely that you’re not going to be able to nail all of this info at the time. Therefore, make sure you’ve got as good a description as possible, and once the spotting session is finished go through your notes immediately to hone down a more working document for yourself. If everyone is willing it’s also useful to tape the whole meeting. Be warned though, some directors don’t like the idea that they may be “on the record.”

Sometimes directors will hold back, feeling that they’re piling too much music into their film, so don’t be afraid to go “are you sure you wouldn’t like something here”. The spotting session is also a good time for you, your music supervisor and your music editor to spot any diagetic needs. These are bits of music which have a source on screen. So if you’re in a hairdressers and there is no music, this would be a good opportunity to point out there would probably be something playing in the background, and agree on which department is going to deal with that, if it’s going to be you plying some blue rinse funk or a library track, or something the supervisor is going to ‘synch’. There is nothing worse than being at a thousand pound an hour dubbing stage as a head of the music department with a gaping hole in the soundtrack!

A few last spotting session tips:

  • Learn the main characters names and the actors who play them before the session, not during (they’ll usually be already up on IMDB.com). The director has been working on this film for years, and shooting it for months, and will talk about the characters and the actors as if you’re all great chums. You don’t want to attach your love theme to a relationship between entirely the wrong people.
  • Make sure the timecode track the editor is showing you is the same one which will end up on the cut they send to you.
  • Similarly, make sure the exact cut you were watching when you were spotting is sent to you. You’ve just spent the day taking timecode notes from it.

Cue Sheet

One of the riskiest aspects of a collaboration as huge as a film score is everyone working off different documents that say different things. So we recommend some form of online solution from the excellent spottingnotes.com to creating a Google Sheet to share with your team. The cue sheet will become your bible so you should try to cram as much info onto it so people don’t go off and start pinning post it notes to computer monitors. If your editor loves to write notes in a shiny moleskin make sure he or her has transcribed it into the document so its inner secrets aren’t deposited into a bag bound for their home just before you embark on an all nighter. Here’s the info you need to establish:

Cue ID - Cue Title - In TC - In Action - Out TC - Out Action - Notes

Cue ID

The convention for this in film is [reel]m[ID] so your first cue in reel one will be 1m01 your second 1m02. On reel two you may have 2m13 etc etc. Some editors and composers reset so the first cue in reel two is 2m01, but this can be massively confusing if the cue changes which reel it is in. You suddenly have the filing difficulty of 2m01 (formerly 1m13).

If new cues are inserted as the film progresses, you can use “a,” “b,” etc... (eg. 1m02b).

We recommend you use “1m01” instead of “1m1”. Files will line up in your folders, and in your sorted lists as you expect that way (otherwise you get 1m1, 1m10, 1m11, 1m2, 1m3, etc...).

Cue Title

A very brief description of the ‘event’ the cue is scoring. “Head Pops Out Of Porthole” or “Dave Laughs” keep it short because it’s likely this will be in your file title when you create the cue.

"In" Timecode

Typically feature films will organise reels by hour (a reel is rarely longer than 20mins) Use the BITC to create an in point so for 1m01… 01:02:22:23 (which will mean hour 1, 2 minutes, 22 seconds and 23 frames (usually 24 for film, 25 or 29.97 for TV, but there are different conventions). In TV they will start the episode from hour 10, and simply work linearly right into hour 11 and twelve if it’s an epic. We recommend using the prefix on the cue idea to describe which episode you’re in so the first cue in ep.1 is 1m01 the first cue in ep. 2 is 2m01.

"In" Action

A brief description of what’s happening on screen at the in timecode point. eg. “when eye is clearly visible as the head comes out of the porthole”.

"Out" Time code and action

Repeat what you did for the “in” point.

PART TWO IS HERE

With the starter pistol held firmly aloft, we’ll rejoin next time with our advice on starting your score, all the way through sign-off to getting prepared for pre-records, your final orchestral sessions, mix and the dreaded dub… With rejected cues, re-cuts, re-thinks, die-hard temp and poor screening scores all thrown in for good measure!

PART THREE IS HERE

In part 3 we’ll try and get you across the finish tape with our advice on gently encouraging your collaborators to sign off on cues so you can get prepared for the most challenging, the most nerve wracking, but also the greatest part of being a film composer… PRODUCTION! But we’ll also start the next chapter with the more sobering section header “getting fired”, it’s OK, you pass Jail, and get to start back at Go without collecting 200 bucks, but it is rarely the end of the world, or indeed your career.